1. Project Management & Contractor Supervision (50%)

• On-site Supervision: Act as the primary on-site coordinator for key workplace projects, including office renovations and workplace improvement projects in HCM and Hanoi.
• Milestone Tracking: Monitor contractor progress daily against project timelines and report any risks or delays immediately to the Office Manager.
• Quality & Safety Control: Ensure all contractors and vendors adhere to company safety guidelines, design concepts, and relevant building regulations during construction phases.

2. Workplace Analytics & Dashboard Management (40%)

• Data Collection: Systematically collect and manage data regarding workplace occupancy, desk utilization, and meeting room usage.
• Power BI Dashboards: Design, build, and maintain dynamic Power BI dashboards to visualize office utilization trends.
• Reporting: Translate data into actionable space-optimization recommendations for the Office Manager.

3. Mobility & Executive Travel Backup Support (5%)

• Expat Backup Support: Provide operational backup to the Office Manager for Expat Visas, Work Permits, and Temporary Residence Cards (TRC) application processes.
• Arrival Logistics Support: Assist with first-arrival logistics for incoming expats, including temporary housing, flights, and airport transportation when required.

4. Financial Administration & Vendor Chasing (5%)

• Payment Tracking: Monitor the payment status of workplace and project-related invoices and follow up on any payment issues.
• Vendor Liaison: Proactively follow up with Finance/Procurement teams and vendors to resolve late payment issues and maintain smooth vendor relationships.

Requirements

• Experience: 1–2 years of relevant experience.
• English: Business fluent.
• Power BI: Intermediate-level reporting experience.
• Project Management: Project coordination experience is acceptable.
• Working Hours: Monday–Friday; weekend work may be required during renovation projects.