Working place: 156 Nguyen Luong Bang, Tan Phu Ward, District 7, Ho Chi Minh City

Working hours: Monday – Saturday, 9:00 – 18:00

1. Main responsibilities:

System support:

Assist ABM and Brand team to input and consolidate information in relevant systems:

- Listing preparation: new launch, sampling, brand activation’s needs, transportation

- COUPA process and following up for approval

- Gift/Sampling management – UGIFT system

Paper work:

In charge of getting all paper work sign off, document storage and mailing

- Censorship paper with Government: TVC, Print, Outdoor, Product notifications

- Handle with MoC for promotion, sampling program, contest announcement

- Contract management: check with Legal, sign off contract follow up

- Invoice & payment administration, stationery order

- AW administration: storage by projects, by timing, storage hires file with designers

Logistics:

In charge of arranging and booking facilities

- Book meeting room & LCD

- Logistics for team building

- Logistics for team business trips: flight tickets, hotel booking, TES claim

- Consolidation of taxi vouchers, leave records and send to relevant approver

- Logistics for samples/documents – Viettel Post/DHL

AW and POSM follow-up:

In charge of tracking products, POSM delivery and quality for brand activations

- Prepare products for sampling, product display storage & follow up with agencies

- Follow up on POSM stock in agency warehouse

- Assist ABM (when needed) in checking quality & quantity of activation materials (main responsibility remains with ABM)

Budget Tracking:

- Follow up scheme utilization matched with COUPA

- Support Assistant Brand Manager (ABM) to check budget utilization versus scheme creation (with Accounting team)

Competitor Information Consolidation:

- Collect competitor information regarding new products, pricing updates, etc.

Activation & Promotion Deployment:

- Follow up with agencies & suppliers on activation design, execution schedule, and gift management

- Explore promotional gifts, coordinate with suppliers, and support follow-up activities

Other Tasks:

- Prepare listing documents for Sales channels

- Request products for activation programs, Sales, and E-commerce

- Follow up on scheme & budget tracking

2. Requirements:

- Bachelor's degree with 1–2 years of experience in Marketing Administration within FMCG or multinational companies

- Advanced Excel skills with strong numerical ability

- Good command of Microsoft Office and English reading skills

- Strong stakeholder management and cross-functional communication skills

- Integrity, resilience, responsibility, and strong interpersonal & collaboration skills

3. Benefits:

- Labor contract with a third-party employment provider

- 100% salary during probation and full statutory insurance

- 13th-month bonus (pro-rated) & Healthcare insurance

- Lunch and shuttle bus provided

- Multinational working environment

- Opportunities to attend training programs with a clear career development path