Role Purpose

The Personal Assistant will provide high-level administrative and organizational support to the Commercial Lead, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.

Key Responsibilities

1. Calendar & Meeting Management

- Manage complex calendars, schedule meetings, and prioritize appointments.

- Coordinate internal and external meetings, including logistics and preparation of meeting materials.

2. Travel & Expense Coordination

- Arrange domestic and international travel, accommodations, and itineraries.

- Prepare and process expense claims in compliance with company policies.

3. Communication & Correspondence

- Draft, review, and manage emails, presentations, and reports.

- Act as a liaison between the Commercial Lead and internal/external stakeholders, ensuring timely communication.

4. Project & Administrative Support

- Assist in tracking key projects, deadlines, and deliverables.

- Prepare documents and presentation materials for business reviews and leadership meetings.

5. Confidentiality & Compliance

- Handle sensitive information with discretion and maintain strict confidentiality.

- Ensure adherence to company policies and internal standards.

Qualifications

- Bachelor's degree or equivalent experience.

- At least 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar role.

- Strong interpersonal skills with a service-oriented mindset.

- Excellent organizational and multitasking abilities.

- Strong communication skills in both English and Vietnamese.

- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).

- Ability to work independently and manage multiple priorities.

Key Competencies

- Proactive & Detail-Oriented: Anticipates needs and delivers work with accuracy.

- Stakeholder Management: Builds and maintains effective working relationships across teams.

- Adaptability: Thrives in a fast-paced and dynamic environment.